Ondash simplifies project collaboration and communication through two distinct group types: Team Spaces for internal operations and Client Spaces for collaborative portals with clients. This document outlines how to effectively use these spaces for communication, emphasizing the creation of spaces, navigating feeds, sharing content, and utilizing Quicklinks for seamless access to external resources.
Overview of Team Spaces and Client Spaces #
Team Spaces are designed for internal operations, facilitating collaboration among various internal teams such as Design, Marketing, HR, Executive, and Developer teams.
Client Spaces serve as collaborative portals for clients, providing a dedicated space for project discussions, document sharing, and updates.
Creating Team Spaces and Client Spaces (Admin Staff Only) #
Admin staff can create both Team Spaces and Client Spaces by navigating to the respective area in Ondash and selecting “Create a Team Space” or “Create a Client Space.” This feature allows for the tailored organization of internal and client-facing communications within a unified platform.
Navigating and Participating in Spaces #
Upon creation, team members and clients can be invited to join their respective spaces. Users can see all the groups they’re a part of within the Team Space or Client Space area. Clicking on a group brings users to the feed, the central hub for project and group communication.
Communication Feed: Sharing and Collaboration #
The communication feed within each space allows users to:
- Share Updates and Files: Users can post updates, documents, images, and more to the feed, supporting a variety of content types to aid in project discussions.
- Use Emojis and Mentions: Enhance communication with emojis and the @ symbol to mention specific members, ensuring they receive a notification about the post.
- Engage with Posts: Other users can reply to posts, facilitating detailed discussions and collaborative decision-making within the feed.
Leveraging Quicklinks for Easy Access to Resources #
Quicklinks provide a convenient way to link to external resources directly from within Team Spaces and Client Spaces. These can include Google Drive folders, external websites, or any other online resources relevant to the project or operation at hand. Quicklinks ensure that all necessary resources are just a click away, streamlining the process of sharing information and accessing tools outside of Ondash.
Best Practices for Using Team Spaces and Client Spaces #
- Regularly Update Your Team or Clients: Keep your space active with regular updates, sharing progress, and soliciting feedback.
- Organize Resources with Quicklinks: Make frequent use of Quicklinks to keep essential external resources easily accessible to all members of the space.
- Encourage Engagement: Prompt team members and clients to participate in discussions, share their insights, and respond to mentions to foster a vibrant collaborative environment.
Conclusion #
Team Spaces and Client Spaces in Ondash are designed to streamline communication and collaboration for both internal operations and client engagements. By creating dedicated spaces, sharing relevant content, and utilizing Quicklinks for external resources, teams can enhance efficiency and maintain clear, effective communication throughout the lifecycle of a project.
This guide should serve as a foundation for maximizing the benefits of Ondash’s collaborative features, ensuring teams and clients alike can communicate and collaborate with ease and efficiency.